Volunteer driver scheduling software
See who can drive, who has accepted, and which vehicle is free. Built for UK community car schemes and teams that mix those lifts with a minibus.
Volunteer drivers on the staff list
Volunteers, staff drivers, trainers, and passenger assistants live on the person record. A missing, expired, or unsigned licence can block assignment.
Scheduling and the trip
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Community car bookings
One member, a pickup, and a drop-off. The trip stays in draft until a driver is assigned.
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The drivers schedule
See each driver’s bookings across the week. The same driver cannot be saved onto overlapping trips.
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Invoicing the journey
Record end mileage, then create the invoice from that booking. Card or Direct Debit when Stripe or GoCardless is connected.
Also when you schedule
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Weekly hours
Once weekly availability is saved, a trip outside those hours cannot be assigned to that driver.
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Requests and replies
Accept and decline links are stored on the activity log, including a reply that the driver is not available.
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Repeat and buffers
Weekly or monthly series, and a buffer so the return sits after the original trip plus the gap.
Who it's for
Community car schemes
Volunteer car services that schedule drivers for member trips.
Coordinators who currently ring around
A record of who was asked, instead of a morning phone list.
Schemes with a mixed fleet
Volunteer lifts and a minibus diary in the same place.
Questions about volunteer driver software
Yes. Coordinators keep volunteer driver records, set weekly availability and exceptions, assign a driver to a trip, and email a request with accept and decline links. Replies are stored on the booking.
Yes. One-to-one bookings are the usual community car trip: one member, a pickup and drop-off, and a volunteer or staff driver. A return trip can be created with the locations swapped. See one-to-one bookings. See community car scheme software.
Yes. One-to-one lifts, open shared routes, group hire, and blocked vehicle time are booking types on the same calendar. A mixed fleet stays in one place, including dial-a-ride software workflows.
The same driver cannot be saved onto overlapping trips. Booking buffers also keep a gap between jobs on a vehicle. Once weekly hours are saved, a trip outside those hours cannot be assigned to that driver.
Yes. Request emails include accept and decline links. The activity log records each send, a skipped send, and a reply that the driver is not available. See managing staff and volunteers.
Record end mileage on the completed booking, then create the invoice from that booking. You can email it to the member. Stripe and GoCardless can take card or Direct Debit payments when they are connected, and manual payments can be recorded too.